Adopted from industry, the following supervisors checklist for new workers can apply to government workers -- both paid and unpaid. It is suggested that particular attention be placed in applying these guidelines to the unpaid staff. They can only help improve your organization.
1. Get ready to receive the new worker:
____ Assure that the written application is complete, law enforcement check successfully accomplished, photographs taken and I.D. card processed.
____ Review his/her work experience, education, and training.
____ Have an up-to-date description of his/her job or a list of duties.
____ Have his/her workspace and supplies ready.
1. Get ready to receive the new worker:
____ Assure that the written application is complete, law enforcement check successfully accomplished, photographs taken and I.D. card processed.
____ Review his/her work experience, education, and training.
____ Have an up-to-date description of his/her job or a list of duties.
____ Have his/her workspace and supplies ready.
2. Welcome the new worker:
____ Put him/her at ease.
____ Indicate your relationship to the new worker.
____ Define who is his/her immediate supervisor.
____ Assign him/her to desk, operating position, work area, or site and supplies.
3. Show genuine interest in the worker:
____ Discuss his/her background and interests.
____ Inquire about his/her transportation. Is it suitable for field assignments if necessary?
____ Review work related tax deductions, particularly for unpaid workers.
4. Explain the work of the unit, using organization/functional and position/personnel charts:
____ Describe the function.
____ Indicate his/her position in the unit.
5. Introduce him/her to the chief of the unit and his/her coworkers:
____ Indicate to each coworkers the new worker's duties.
____ Explain the duties of each person to whom he/she is introduced.
6. Show him/her the layout and available facilities:
____ Explain the layout of the offices as well as the branch and unit to which he/she is assigned.
____ Show him/her the washroom, water fountain, elevators, soft drink machines, coffee, duplicating machine, and/or other relevant facilities.
____ Security briefing on restricted and prohibited areas. Building security rules. Doors and gates.
7. Explain rules and regulations:
____ Hours of work.
____ Periodic staff meetings. Exercises.
____ Smoking.
____ How to answer the telephone.
____ How to place telephone calls. Describe systems available.
In addition, for paid workers:
____ Punctuality and good attendance.
____ Lunch period.
____
Rest periods.
____ Use of telephone.
____ Leave
8. Job instruction, or assign to qualified instructor:
____ Give step-by-step instruction if necessary.
____ Explain quality and quantity of work standards.
____ Assign his/her work area.
____ Describe availability of future training and assistance.
____ Provide the new worker all necessary job descriptions, handouts, plans, policies, procedures, learning aids and any other materials that will enable the worker to grasp the team approach.
____ Explain the use of office equipment (computers, copy machine, etc.)
____ Stress safe working habits and practices.
____ Stress security aspects of the job, if applicable.
9. Follow up:
____ Check frequently on the new worker's progress.
____ Encourage him/her to ask questions.
____ Make corrections and give encouragement.
____ Put him/her at ease.
____ Indicate your relationship to the new worker.
____ Define who is his/her immediate supervisor.
____ Assign him/her to desk, operating position, work area, or site and supplies.
3. Show genuine interest in the worker:
____ Discuss his/her background and interests.
____ Inquire about his/her transportation. Is it suitable for field assignments if necessary?
____ Review work related tax deductions, particularly for unpaid workers.
4. Explain the work of the unit, using organization/functional and position/personnel charts:
____ Describe the function.
____ Indicate his/her position in the unit.
5. Introduce him/her to the chief of the unit and his/her coworkers:
____ Indicate to each coworkers the new worker's duties.
____ Explain the duties of each person to whom he/she is introduced.
6. Show him/her the layout and available facilities:
____ Explain the layout of the offices as well as the branch and unit to which he/she is assigned.
____ Show him/her the washroom, water fountain, elevators, soft drink machines, coffee, duplicating machine, and/or other relevant facilities.
____ Security briefing on restricted and prohibited areas. Building security rules. Doors and gates.
7. Explain rules and regulations:
____ Hours of work.
____ Periodic staff meetings. Exercises.
____ Smoking.
____ How to answer the telephone.
____ How to place telephone calls. Describe systems available.
In addition, for paid workers:
____ Punctuality and good attendance.
____ Lunch period.
____
Rest periods.
____ Use of telephone.
____ Leave
8. Job instruction, or assign to qualified instructor:
____ Give step-by-step instruction if necessary.
____ Explain quality and quantity of work standards.
____ Assign his/her work area.
____ Describe availability of future training and assistance.
____ Provide the new worker all necessary job descriptions, handouts, plans, policies, procedures, learning aids and any other materials that will enable the worker to grasp the team approach.
____ Explain the use of office equipment (computers, copy machine, etc.)
____ Stress safe working habits and practices.
____ Stress security aspects of the job, if applicable.
9. Follow up:
____ Check frequently on the new worker's progress.
____ Encourage him/her to ask questions.
____ Make corrections and give encouragement.
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